Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors

Annual Homeowners Meeting 2021

Saturday, September 4, 2021 @ 2 P.M. at the Pool with Zoom

Agenda:

1. Call to order and establish a quorum

2. Open forum – Public comments (3 minutes per homeowner)

3. Review and approve minutes from previous meeting (8/14/2021)

4. Correspondence

5. President’s Report

1. Pool Questionnaire- Table for now
2. Lot 196 sold, Lot 104 taken off the market for now, (correction to last months minutes)
3. Lot 110, 163, and 69 still pending

6. Treasurer’s / Accountant’s Report

                A.  Bank balances

                B.  Open invoices

                C.  Improved lots up to $240 next year, unimproved lots down to $180 in accordance with CC&R’s

                D. Present 2022 budget

7. Pool Manager’s Report

                A. General Status

                B. Future needs

                C. Pool closed for season as of September 7, 2021

8. Other Committee Reports

                A. Social Committee

                B.  Architectural Review Committee (ARC)/Reminder to check in when new building.

                C. Collections Committee- Still need to file 2 liens

                D. Other Reports

9. Old Business

                A. Wall Repair

B. Roof Weeper Holes

C. Call for candidates still open/ 1 more open seat

                D. Working on updating Pro-Forma Budget

                E. New website being created by Bruce and Kelly   

10. New Business

1. Debby Beck- Appoint to open Board seat
2. Potential Committee to investigate the availability of public funds, via grants, to clear violations of PRC4291 (Defensible Space Law) from violating lots, vacant or occupied.

11. Set date and location for next (Oct. 2) 10AM Place TBD

Scheduled for Saturday, September 4, 2021. Meeting starts at 2PM.

Tri-tip potluck dinner to begin right after the meeting. 3:30PM

Please bring a side dish or a dessert to share.

Lemonade will be provided.

8/27/2021        Board Minutes I Arnold Lilac Park Homeowners Association

Protected: Board Minutes

ALPHA Board Minutes for 06/12/2021- Approved

 

•

ALPHA Board Meeting June 12, 2021

Board Members present: Kathy Powell Bob Powell, Mark Nelson, Mike Willemsen and Jeff Lindevald

Guests present: Shelly Fontes (Lot #48), Pat Driscoll (Lot #180) via Zoom

The meeting was called to order at 10:07 A. M. Quorum was established.

Open Forum: 1. Shelly Fontes is interested in joining the Board, submitted a short bio as requested.

The minutes from the previous meeting (5/1/21) were read. Bob moved, Mark 2^nd to approve the minutes as read.

APPROVED

Correspondence:

1. Email received from a homeowner regarding a neighboring property turned into an Air BNB. Property owner to be reminded of quiet hours etc. Recommend the sheriff be called with disruptive behavior. We will pursue other HOAs and Davis Sterling for guidance.

• Homeowner wants to know how to add his property to the Lilac Park HOA. There is no vehicle for that to happen.

President’s Report:

1. Plenty of lots are clearing and cleaning.

                   2. VIP inspections this year, VIP training on 6/3/21,

                 New state law advises your house cannot be sold without

                 A Cal Fire clearance.

              3. Lots #170 and #187 closed escrow.

                                                                                                                                     1/3

8/27/2021

4. Lots #21 and #104 in escrow.

Treasurer’s Report:

Board Minutes I Arnold Lilac Park Homeowners Association

1. Savings account balance: $ 27,946.84

• Checking account balance: $ 25,042.27

• Liability insurance has been paid ($3994)

• 20 lots still owe 2021 dues. 3 owe only late fees on 2021 dues. 1 lot owes multiple year dues. 1 lot owes 2020 and 2021 dues. Pre-lien letter was sent to the latter, pre-lien letter to be sent to the former.

• State Fund Insurance is auditing all their clients due to a new system they’ve installed.

Pool Manager’s Report:

1. 145 bathers representing 21 lots have used the pool as of 6/ 11.

• Pool is open and in good condition; should pass Health Department inspection.

• Pool looks good, will need help next year with set up and opening.

Other Committee Reports:

Social Committee:

1. July 3rd parade scheduled from Independence Hall to Hazel Fisher School. Lilac Park HOA to offer hot

dogs, watermelon, chips, lemonade and water from 11:00 to 1:00 on parade day at the pool.

Architectural Review Committee (ARC):

1. Lot 19 is rebuilding their deck; Lot 20 is redoing under their deck.

Collections Committee:

1. Lot #115, #166 to receive pre-lien letters. (Previously listed as #156/ error.)

Old Business:

                                                                                                               2/3

8/27/2021.,                                                                                                                                                        Board Minutes I Arnold Lilac Park Homeowners Association

·1. Wall Repair: Bruce is on it, no progress.

• Roof-weeper ho1es: No progress.

• Call for candidates: Shelly Fontes has expressed interest and submitted her bio.

New Business:

1. Facebook: New Facebook page (not affiliated with Board) has been created. Facebook is not the vehicle to interact

with the Board. Use website or pool phone, e-mail.

• Help with clearing common area behind pool: Need quote (TABLED).

‘

Next meeting scheduled for July 3, 2021 at 10:00 A. M. at the pool. Meeting adjourned 11:13 A. M.

Respectfully Submitted,

Jeff Lindevald

ALPHA Board Meeting August 14, 2021
The meeting was called to order at 10:07 A. M. at the pool.

Board Members Present: Kathy Powell, Bob Powell, Mike Willemsen, Karen Nelson, Mark Nelson, Bruce
Manildi, and Jeff Lindevald

Guests: Christine Hatfield (Lot #63), Debbie Beck (Lot #207), Marjorie Dorton (Lots #175 & 187),
William Meany (Lot #172), Kelly & John Lenig (Lot #143); via Zoom: Sharon Leach (Lot #19), Mary
Boblet (Lot #176)
Quorum was established. Everyone introduced themselves.

Public Comments:

1. Lots of new faces; people need to be informed and involved.
   The minutes from the previous meeting (7/3/21) were read. Bruce moved, Mike 2ⁿᵈ to approve the
   minutes as read.
   APPROVED

Correspondence:

1. Complaint received of one lot on Shady Circle with lots of cars. (Lot #94). Mike will talk to
   the homeowner.
2. Quiet hours are 10 P. M. to 7 A. M. per CC&R’s.
3. Lot #104 sold, lot #159 sold, lot #21 sold; lots #109 #110, and #69 are pending. Approved with change to Lot 104 Taken off the Market.

President’s Report:

1. Budget committee recap: we need a line item in the budget for Reserve Funding (currently
   30,000/year negative). Reserve is supposed to be 70% funded, we are currently 10% funded. We cannot
   conduct an in-house reserve study, needs to be outside trained company specializing in reserve
   studies. Expect to spend $750/year for the next three years for a reserve study.
2. Old Data Base: The link expired, but all the data was backed up on QuickBooks. Looking for
   quotes to reestablish link. Bruce, Kelly and John volunteered to work on the repair.
3. Kathy wants to send out a letter to the HOA looking for feedback and options on how to raise
   money for the reserves. Approved by consensus.
4. Letter was sent to Airbnb owners regarding CC&R rules for them to hang in their cabins.

Treasurer’s Report:

1. Checking account balance: $12,781.72
2. Savings account balance: 27,951.01
3. 17 lots still owe money; 14 owe 2021 dues, 3 owe late fees; of the 14, 3 owe in excess of 2021
   dues. 1 is on a payment plan, 2 have been pre-liened.
4. 2022 operating budget was presented. Bob moved, Bruce 2ⁿᵈ to approve the budget presented. 4
   yes/3 no
   APPROVED
5. Bruce moved, Bob 2ⁿᵈ to increase the dues on the improved lots to $240 and reduce the dues on
   the unimproved lots to $180. APPROVED
6. We passed the Workman’s Comp audit.

Pool Manager’s Report:

1. The pool had more visitors than usual, no hard numbers since the website crashed.
2. The pool will be open on weekends only through Labor Day. Weekday hours modified to 1-5 P. M.
   starting Wednesday, 8/18 due to attendants returning to school.
3. Pool needs replacement sooner than later due to leakage issues.

Committee Reports:
Social Committee:

1. Hot August wine night tonight 6-8 P. M.
2. Annual HOA meeting with BBQ and potluck SATURDAY, 9/4 at 2 P. M.
   ARC Committee: Reminder to check with the Board when building.
   Collections Committee: Two liens filed.

Old Business:

1. Wall repair: in progress; temporary fix in place.
2. Roof weeper holes: no progress.
3. Call for candidates still open, need one more to fill the Board
   New Business:
4. Considering rules and regulations for Airbnb/ rentals. 25% of HOA CAN BE rentals; do we want to
   put restrictions in place?
5. Need to create a new website; Kelly Bruce and John to work on it.
6. Update pro-forma budget due to Davis-Sterling Act changes/

Next meeting, annual meeting, set for September 4 at 2:00 P. M. at the pool.

Meeting adjourned 11:44 A. M. Respectfully Submitted,
Jeff Lindevald

PLEASE FILL OUT THE QUESTIONAIRE BELOW AND SEND IT BACK TO US AT YOUR EARLIEST CONVENIENCE.

ATTEND OUR ANNUAL HOMEOWNERS MEETING SET FOR SATURDAY, SEPTEMBER 4 @ 2PM. POT LUCK DINNER TO FOLLOW AT 3:30 PM.

PLEASE FILL OUT THE ABOVE QUESTIONAIRE AND SEND BACK TO US AT YOUR EARLIEST CONVIENCE.

  HOT AUGUST WINE NIGHT

SAT. AUGUST 14^TH

6-8 PM

AT THE POOL

BRING YOUR FAVORITE BOTTLE OF WINE AND AN APPETIZER TO SHARE

Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors Saturday, August 14, 2021 @ 10 A.M. at the Pool with Zoom   Agenda:   1. Call to order and establish a quorum   2. Open forum – Public comments (3 minutes per homeowner)   3. Review and approve minutes from previous meeting (7/3/2021))   4. Correspondence   5. President’s Report                 A. Budget committee meeting results                 B. Old data base stopped working                 C. Lots 105 and 159 sold                 D. Approve Special assessment question letter to install new pool                 E. Sent CC&R letter to Airbnb owners to hang in cabins   6. Treasurer’s / Accountant’s Report                 A. Bank account balances                 B. Open Invoices                 C. Approve 2022 Budget                 D. Approve raise in improved lots and lower unimproved lots                 E. Passed workman’s comp audit.   7. Pool Manager’s Report A. General Status                 B. Future needs                 C. Estimate Pool Attendance Numbers                 D. Pool to close Wed. August 18 for daily swim and move to weekends until Labor Day   8. Other Committee Reports                A. Social Committee-                       1. Hot August Wine Night Tonight 6-8 PM                       2. Annual HOA Meeting with BBQ and Potluck Saturday September 4 @ 2PM                 B.  Architectural Review Committee (ARC)/Reminder to check in when new building.                 C. Collections Committee- Will file 2 liens this month                 D. Other Reports   9. Old Business A. Wall Repair B. Roof Weeper Holes C. Call for candidates still open/ 1 more open seat                 10. New Business                 A. Rules and Regs for Airbnb/ common area usage                 B. Need to create a new website                 C. Update Pro-Forma Budget due to Davis Stirling Act changes                    11. Set date and location for next (Sept. 4) 2PM at pool Annual Meeting

Zoom Link For August 14 Board Meeting: https://us02web.zoom.us/j/83915695208

The August 7th Board Meeting will be postponed to Saturday, August 14 at 10AM located at the pool. We will also be hosting our Hot August Wine Night the 14th from 6PM to 8PM.

Zoom link and Agenda will be sent in a separate email in the near future.

Hot August Wine Night is our come and meet the Board of Directors evening. Please bring your favorite bottle of wine and an hors d’oeuvre to share. We look forward to seeing you for our meeting and wine night.

We are experiencing Website Tech Issues. This will not be an easy fix. Thank you for your patience.

ALPHA Board Meeting July 3 2021

The meeting was called to order at 10:04 A. M. at the pool.

Board members present: Bruce Manildi Karen Nelson Mark Nelson Bob Powell, Kathy Powell and Jeff Lindevald.

Guests present: Debbie Ulrey (Lot #6) Shelly Fontes (Lot #48), Alethia & Jamie Pickens (Lot #134), Kelly & John Lenig (Lot #143), and Christie Hatfield (Lot #63).

A quorum was established, and those present introduced themselves.

Open Forum:

            1. Neighbor wants adjacent lot to be sold, has never been cleaned up or cleared.

The minutes from the previous meeting (6/12/21) were read. Correction is that the VIP program is up and running with training on 6/3/21. New state law advises your house cannot be sold without a Cal Fire clearance. Mark moved, Bruce 2^nd, to approve the minutes with these corrections. APPROVED

Correspondence:

            1. Letter outlining the CC&R’s for Lilac Park was sent to the owner of the Airbnb.

            2. Lilac Park boundaries cannot be changed, in response to a request to allow additional properties into the HOA.

            3. Lot #166 was sent a pre-lien letter.

President’s Report:

            1. Shelly’ husband cleared the common area for $1500. Bob Powell cut limbs and brush.

            2. Bruce moved, Jeff 2^nd, to add Shelly Fontes to the ALPHA Board. APPROVED

            3. Kathy wants to form a budget committee regarding the pool, to meet at 10:00 A. M. on 7/17/21. Alethia Bruce, Bob, Shelly, and Mark volunteered to be on the committee.

Treasurer’s Report:

            1. Checking account balance: $19,381.54

            2. Savings account balance:      27,946.34

            3. 16 properties owe 2021 dues; 2 owe late fees; 2 are due pre-lien letters due to excess arrears.

            4. Snack bar sales of $222 so far this season. Ice cream is the big seller.

Pool Manager’ Report:

            1. Pool passed County inspection.

            2. 654 bathers representing 49 lots to date have used the pool.

            3. $2600 spent on pool repairs and maintenance thus far.

Committee Reports:

            1. Social Committee

                        A. Hot August Wine Night scheduled for Saturday, 8/14, 6-8 P. M.

                        B. Annual HOA Meeting scheduled for Saturday, 9/04. Meeting @ 2:00 P. M., tri-tip BBQ @ 3:30 with pot luck brought by homeowners.

            2. ARC Committee: No report

            3. Collections Committee: 2 pre=lien letters sent

Old Business:

            1. Wall repairs: a temporary fix was installed, permanent fix forthcoming.

            2. Roof weeper holes: No progress

            3. Call for candidates: Still open, one seat available.

            4. Workman Comp audit still pending.

New Business:

            1. Minutes will not be posted on Facebook will send an e-mail notification through the database.

Next meeting scheduled for August 7 at 10:00 A. M. at the pool.

Meeting adjourned at 10:41 A. M.

Respectfully Submitted,

Jeff Lindevald

Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors

Saturday,  July 3, 2021 @ 10 A.M. at the Pool with Zoom-

Meeting ID: 850 8619 7930
Passcode: 410384

Agenda:

1. Call to order and establish a quorum

2. Open forum – Public comments (3 minutes per homeowner)

3. Review and approve minutes from previous meeting (6/12/2021)

4. Correspondence

5. President’s Report

1. Pool Concerns

                B.    Thanks for clearing park behind pool area

                C.    Add Shelly Fontes as Board Member/ Vote

6. Treasurer’s / Accountant’s Report

                A.  Bank balances

                B.  Open invoices

                C.  Form Budget Committee??

                D. Snack Bar Sales

7. Pool Manager’s Report

                A. General Status

                B. Future needs

                C. Pool Attendance Numbers

8. Other Committee Reports

                A. Social Committee-

                      1. Hot August Wine Night Date?

                      2. Annual HOA Meeting with BBQ and Potluck

                B.  Architectural Review Committee (ARC)/Reminder to check in when new building.

                C. Collections Committee- Sent pre-lien letters

                D. Other Reports

9. Old Business

                A. Wall Repair

B. Roof Weeper Holes

C. Call for candidates still open/ 1 more open seat

                D. Comp Audit still Pending

10. New Business

                 A.  No more posting minutes on Facebook/ Will send email through Database

11. Set date and location for next (Aug. 7) @ Pool