Nov. 6, 2021 Approved Minutes

Arnold Lilac Park Homeowners’ Association Meeting
November 6 2021
The meeting was called to order at 10:06 A. M.
Board Members present: Mike Willemsen, Debbie Beck, Kathy Powell, Shelly Fontes, Mark Nelson, Dorothy Hilts, Bruce Manildi (via Zoom), and Jeff Lindevald.
The meeting had 15 attendees plus those on Zoom. A quorum was established.
The Open Forum was moved to this part of the agenda.
The minutes from the previous meeting (October 2, 2021) were read.
A motion was made and seconded to approve the minutes as read with the exception of removing the Open Forum section of the minutes as read. APPROVED
Correspondence:

1. Mark Nelson requested to step down from his Director position, requested Marjorie Dorton replace him as director as she submitted a letter of interest. Mark moved, Shelly 2nd, to nominate Marjorie Dorton as a Director. APPROVED. Mike moved, Shelly 2nd, to accept Mark’ resignation. APPROVED A plaque was presented to Mark and Karen Nelson in appreciation for all their years of service to Lilac Park.
2. Request from homeowner regarding a neighbor’s dog on his property. Kathy spoke to the neighbors.
3. Email to consent to receiving legal documents via email. Received many positive responses.
4. Thanks to the members who contributed to the attorney fees.
5. HOA has been offered a popcorn machine for use at the pool.
6. Inquiry whether or not contact information is public. Yes, per Davis-Sterling.
7. Most other correspondence received a response.
   President’ Report:
8. Vote to send elections proposal to members. Bruce moved, Shelly 2nd, to mail elections packet. APPROVED
9. Outside accountant. Kathy recused herself. For $70/hour, agreed to do input and generate reports. Bruce moved Shelly 2nd, to hire the outside accountant. APPROVED 4/3
10. Reserve study completed. Results to be made available in two weeks, will go out in December. $1280 cost.
11. Memorialize in minutes per attorney:
    A. May, 2018, Bob Powell was appointed Pool Manager at $4200/ year.
    B. October, 2019, Bob Powell was appointed a Director.
    C. October, 2015, Kathy Powell was appointed to a vacant Director seat.
    D. February, 2017, Kathy Powell was offered the paid Accountant position and accepted.
    E. Kathy Powell was the Treasurer from October, 2017, until October, 2020.
    F. This season the pool had 6 pool attendants, all receiving the same wage.
    G. Kathy got paid only to input data into QuickBooks; all other activity was volunteer.
12. No committees have been approved through the Board to inspect lots.
    Treasurer’s Report:
13. Checking account balance: $6705.21
14. Savings account balance: $27,955.68
15. Two lot have liens filed against them, seven owe 2021 dues, and five owe late fees only.
    Pool Maintenance Report:
16. General status: Pool is holding water after repairs have been made.
17. Expense was within the existing pool budget.
    Committee Reports:
    Social Committee: No Christmas party is planned
    Architectural Review Committee (ARC): None
    Collections Committee: One property with lien hopes to pay by December.
    Other: None
    Old Business:
18. Website repair still in progress; one more volunteer agreed to help.
19. Pro-Forma Budget Packet: waiting for reserve study numbers.
20. Retain attorney: Kathy moved, Shelly 2nd, to retain an attorney for the Board APPROVED
    New Business:
21. Bruce wants to produce a newsletter; newsletter can’t reflect anything that is in the Board minutes. Consensus, once a month. Dorothy moved, Debbie 2nd, to approve. APPROVED
22. A homeowner is working with Cal Fire Re; unimproved lot inspections.
23. Update By-Laws; discussion, possible action/approval. TABLE
    The next meeting is scheduled for December 4, 2021 at 10:00 A. M. place TBD
    Mike moved, Bruce 2nd, to adjourn the meeting. Adjourned at 11:20 A. M. APPROVED
    Respectfully Submitted,
    Jeff Lindevald