Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors

Saturday, November 6, 2021 @ 10 A.M. at the Arnold Library with Zoom

Agenda:

1. Call to order and establish a quorum

2. Review and approve minutes from previous meeting (10/2/2021)

3. Correspondence

                A. Letter of interest for Board/ Board member stepping down

                B. Request from Homeowner about neighbor’s dog on his property

                C. Email to consent legal documents/ email

D. Most other correspondence received a response

4. President’s Report

                A.  Vote to send elections proposal to members

                B.  Outside accountant

                C.  Reserve study done

                D.  Memorialize minutes per attorney

5. Treasurer’s Report

                A.  Bank balances

                B.  Open invoices

6. Pool Manager’s Report

                A. General Status

                B. Pool repair

7. Other Committee Reports

                A. Social Committee

                B. Architectural Review Committee (ARC).

                C. Collections Committee

                D. Other Reports

8. Old Business

                 A. Website rebuild still in progress

                 B. Pro-Forma Budget Packet- waiting for reserve study numbers

                 C. Retain attorney  

9. New Business

                 A. Newsletter- Bruce

                 B. Homeowner working with Fire Dept re: unimproved lot inspections

                 C. Update By-Laws- discussion, possible action/ approval

10. Open forum – Public comments (3 minutes per homeowner) 

11. Set date and location for next (Dec. 4 @ 10:00AM) Place TBD

Arnold Lilac Park Board Meeting
October 2 2021
The meeting was called to order at 10:02 A. M. at the pool by Kathy Powell.
Board Members present: Mark Nelson, Shelly Fontes, Mike Willemsen, Bob Powell, Kathy Powell, Bruce Manildi (via Zoom), and Jeff Lindevald.
Guests were requested to sign in; attendees in person and via Zoom introduced themselves.
A quorum was established.
The minutes from the previous meeting (9/4/21) were read. Mark moved, Shelly 2nd, to approve the minutes as read. APPROVED

Correspondence:

Two letters of interest were received regarding appointment to the open Board positions.

Announcement of Karen Nelson’s resignation from the Board. Jeff moved, Kathy 2nd, to accept the resignation and provide an appropriate gift from the HOA for her years of service. APPROVED

Received a request for a “Meet and Confer”.

Most other correspondence received a response.
President’s Report;

Articles of Incorporation were read. The purpose of the LPHOA is to maintain the water system, pool, fix the rate/lot.

Grant Deed regarding the common area use specifies the operation of a pool; if the pool is removed, the common area reverts back to the grantors and/or their heirs.

Pool Questionnaire results: of 50 responses, 5 voted to close the pool. 90% want to keep the pool and collect money in reserves over time.

Elections proposal: proposal submitted by Berding/Weil to formalize election procedures will be e-mailed to the Board for future vote.

Appointment of Officers:
A. President Kathy Powell; Jeff moved Shelly 2nd. APPROVED Bob and Kathy abstained.
B. Vice President Bruce Manildi Kathy moved, Bob 2nd, APPROVED 4/2 vote
C. Secretary Jeff Lindevald Kathy moved, Mike 2nd, APPROVED
D. Treasurer Shelly Fontes Kathy moved, Mark 2nd, APPROVED
Treasurer’s Report:

Checking account balance: $ 8160.68

Savings account balance: 27,953.38

Fifteen lots still owe dues; 4 owe late fees only, 2 have been liened, 1 is in escrow and 8 owe 2021 dues.
Pool Manager’s Report:

General status: pool is in process of draining, still looking for leak. Getting ready for winter. Pool held up well during the season.
Committee Reports:
Social Committee: Christmas dinner is pending.
Architectural Review Committee (ARC): No report. If it’s ok with the County, it’s ok with us.
Collections Committee: Pre-lien letters were re-sent.
Other: No report
Old Business:

Website rebuild is still in process. Kelly Lenig is working on it.

Grant Committee: Please submit a proposal; Bruce will work with the committee.

Reserve study: pending, due this month. Packet will be sent in early December.

Pro-forma Budget update: still working on the update, should go out in December packet.
New Business:

Appointment of open Board seats:
A. Mike moved, Mark 2nd, to appoint Dorothy Hilts as director APPROVED
B. Mike moved, Mark 2nd to appoint Debbie Beck as director APPROVED

Does LPHOA need to retain an attorney? TABLED
Next meeting scheduled for Saturday, November 6 at 10:00 A. M. at the library
Mike moved, Shelly 2nd to adjourn the meeting at 12:00 P. M. APPROVED
Respectfully Submitted,
Jeff Lindevald

Annual Homeowner’s Meeting
Lilac Park Homeowner’s Association 9/4/21
The meeting was called to order at 2:07 P. M. at the pool by Mike Willemsen.
Board Members present: Kathy Powell, Bob Powell, Karen Nelson, Mark Nelson, Bruce Manildi, Mike Willemsen, and Jeff Lindevald. A quorum was established.
Guests: Sixty-four homeowners representing 29 lots signed in to the event sheet. Members also participated via Zoom.
Board members and guests introduced themselves.
Open Forum:

1. Homeowner stated that elections are supposed to be held annually; three seats on the Board are supposed to be elected annually.
   2.
   A. Why buy a $400 printer?
   B. Homeowner wants to re-instate the Facebook LPHOA page
   C. Homeowner wants a mailing sent to all HOA members, says electronic mail is not sufficient.
   D. Homeowner wants to form a committee to bring Board into compliance.
2. Homeowner agrees with previous comments, but volunteers are scarce.
3. Homeowner supports Board; there are no improprieties.
4. Homeowner wants ability to make electronic payments.
   The minutes from the previous meeting (8/14/21) were read. Bruce moved Mike 2nd, to approve the minutes with the correction that Lot #104 was taken off the market. APPROVED
   Correspondence: None
   President’s Report:
5. Pool questionnaire- table for now awaiting further study.
6. Lot #196 was sold; Lot #104 was taken off the market.
7. Lot #110, #163, and #69 are still pending.
   Treasurer’s Report:
8. Checking account balance: $8181.00
9. Savings account balance: 27,951.00
10. Expecting to spend $5000 in unpaid bills
11. Open Invoices: 16 lots still owe money: two liens will be filed shortly, 13 owe 2021 dues and late fees, one owes late fees only.
12. Annual dues will be increased to $240/ year, unimproved lots reduced to $180/ year. Per our CC&R’s, unimproved lots cannot exceed 75% of improved lot dues.
13. 2022 budget was presented.
14. Reserve study scheduled for October.
    Pool Manager’s Report:
15. General Status: pool has a leak whose source has yet to be determined. This will be the focus of draining the pool this season.
16. Pool will be closed for season as of September 7, 2021.
17. No hard data on pool use due to website crash; pool had lots of use.
18. Fence was painted, sitting area was painted, and lot was cleaned,
19. Homeowner requested to be informed of the scope of work involved regarding the leak.
20. Homeowner asked if there is a way to increase the pool temperature; yes, via additional solar panels.
    Committee Reports:
    Social Committee: Low turnout for Hot August Wine night.
    ARC Committee: Reminder to check in with Board when building.
    Collections Committee: Two liens to be re-filed due to error
    Other: None
    Old Business:
21. Wall repair: Still pending; Dennis Dorton volunteered to help, Bonnie Doyle has wood and beams
22. Roof weeper holes: Mr. Ryan will make the repair.
23. Call for candidates still open: Tina Jones volunteered.
24. Working on updating pro-forma budget.
25. New website being created by Bruce and Kelly, still working on it.
    New Business:
26. Debbie Beck= appoint to open seat TABLED
27. Potential committee to investigate the availability of public funds, grants, to clear violations of PRC4291 (Defensible Space Law) from improved and unimproved lots. Need to be compliant with 10’ clearance around propane tanks down to dirt, no more than 3 inches of duff, need to clear limbs and dead trees.
    Next meeting scheduled 10/02/21 at 10 A. M., place to be determined.
    Meeting adjourned 3:21 P. M,
    Respectfully Submitted,
    Jeff Lindevald

Here is the link to the board meeting Oct 2, 2021 at 10 AM:
https://us02web.zoom.us/j/7070248752? pwd=NUhXTTA2N21Xa1RkMzJMYkNtMndOZz09
passcode 727207

Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors Saturday, October 2, 2021 @ 10 A.M. at the Arnold Library with Zoom

Agenda: 1. Call to order and establish a quorum

2. Review and approve minutes from previous meeting (9/4/2021)

3. Correspondence A. Several letters of interest to be appointed to the Board open seats B. Announcement of Karen Nelson’s resignation from the Board C. Received a request to “Meet and Confer” D. All other correspondence received a response

4. President’s Report A. Articles of Incorporation- Purpose of Lilac Park HOA B. Grant deed regarding common area use C. Pool Questionnaire results D. Elections/ Formalize Berding/Weil proposal E. Appointment of Officers

5. Treasurer’s Report A. Bank balances B. Open invoices C. Request to review Current Fiscal Years Financials

6. Pool Manager’s Report A. General Status

7. Other Committee Reports A. Social Committee B. Architectural Review Committee (ARC). C. Collections Committee D. Other Reports

8. Old Business A. Website rebuild still in progress B. Grant Committee- Submit Proposal C. Reserve study pending D. Updating Pro-Forma Budget Packet

9. New Business A. Appoint two Board seats B. Retain attorney

10. Open forum – Public comments (3 minutes per homeowner)

11. Set date and location for next (Nov. 6 @ 10:00AM) Place TBD

Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors

Annual Homeowners Meeting 2021

Saturday, September 4, 2021 @ 2 P.M. at the Pool with Zoom

Agenda:

1. Call to order and establish a quorum

2. Open forum – Public comments (3 minutes per homeowner)

3. Review and approve minutes from previous meeting (8/14/2021)

4. Correspondence

5. President’s Report

1. Pool Questionnaire- Table for now
2. Lot 196 sold, Lot 104 taken off the market for now, (correction to last months minutes)
3. Lot 110, 163, and 69 still pending

6. Treasurer’s / Accountant’s Report

                A.  Bank balances

                B.  Open invoices

                C.  Improved lots up to $240 next year, unimproved lots down to $180 in accordance with CC&R’s

                D. Present 2022 budget

7. Pool Manager’s Report

                A. General Status

                B. Future needs

                C. Pool closed for season as of September 7, 2021

8. Other Committee Reports

                A. Social Committee

                B.  Architectural Review Committee (ARC)/Reminder to check in when new building.

                C. Collections Committee- Still need to file 2 liens

                D. Other Reports

9. Old Business

                A. Wall Repair

B. Roof Weeper Holes

C. Call for candidates still open/ 1 more open seat

                D. Working on updating Pro-Forma Budget

                E. New website being created by Bruce and Kelly   

10. New Business

1. Debby Beck- Appoint to open Board seat
2. Potential Committee to investigate the availability of public funds, via grants, to clear violations of PRC4291 (Defensible Space Law) from violating lots, vacant or occupied.

11. Set date and location for next (Oct. 2) 10AM Place TBD

Scheduled for Saturday, September 4, 2021. Meeting starts at 2PM.

Tri-tip potluck dinner to begin right after the meeting. 3:30PM

Please bring a side dish or a dessert to share.

Lemonade will be provided.

8/27/2021        Board Minutes I Arnold Lilac Park Homeowners Association

Protected: Board Minutes

ALPHA Board Minutes for 06/12/2021- Approved

 

•

ALPHA Board Meeting June 12, 2021

Board Members present: Kathy Powell Bob Powell, Mark Nelson, Mike Willemsen and Jeff Lindevald

Guests present: Shelly Fontes (Lot #48), Pat Driscoll (Lot #180) via Zoom

The meeting was called to order at 10:07 A. M. Quorum was established.

Open Forum: 1. Shelly Fontes is interested in joining the Board, submitted a short bio as requested.

The minutes from the previous meeting (5/1/21) were read. Bob moved, Mark 2^nd to approve the minutes as read.

APPROVED

Correspondence:

1. Email received from a homeowner regarding a neighboring property turned into an Air BNB. Property owner to be reminded of quiet hours etc. Recommend the sheriff be called with disruptive behavior. We will pursue other HOAs and Davis Sterling for guidance.

• Homeowner wants to know how to add his property to the Lilac Park HOA. There is no vehicle for that to happen.

President’s Report:

1. Plenty of lots are clearing and cleaning.

                   2. VIP inspections this year, VIP training on 6/3/21,

                 New state law advises your house cannot be sold without

                 A Cal Fire clearance.

              3. Lots #170 and #187 closed escrow.

                                                                                                                                     1/3

8/27/2021

4. Lots #21 and #104 in escrow.

Treasurer’s Report:

Board Minutes I Arnold Lilac Park Homeowners Association

1. Savings account balance: $ 27,946.84

• Checking account balance: $ 25,042.27

• Liability insurance has been paid ($3994)

• 20 lots still owe 2021 dues. 3 owe only late fees on 2021 dues. 1 lot owes multiple year dues. 1 lot owes 2020 and 2021 dues. Pre-lien letter was sent to the latter, pre-lien letter to be sent to the former.

• State Fund Insurance is auditing all their clients due to a new system they’ve installed.

Pool Manager’s Report:

1. 145 bathers representing 21 lots have used the pool as of 6/ 11.

• Pool is open and in good condition; should pass Health Department inspection.

• Pool looks good, will need help next year with set up and opening.

Other Committee Reports:

Social Committee:

1. July 3rd parade scheduled from Independence Hall to Hazel Fisher School. Lilac Park HOA to offer hot

dogs, watermelon, chips, lemonade and water from 11:00 to 1:00 on parade day at the pool.

Architectural Review Committee (ARC):

1. Lot 19 is rebuilding their deck; Lot 20 is redoing under their deck.

Collections Committee:

1. Lot #115, #166 to receive pre-lien letters. (Previously listed as #156/ error.)

Old Business:

                                                                                                               2/3

8/27/2021.,                                                                                                                                                        Board Minutes I Arnold Lilac Park Homeowners Association

·1. Wall Repair: Bruce is on it, no progress.

• Roof-weeper ho1es: No progress.

• Call for candidates: Shelly Fontes has expressed interest and submitted her bio.

New Business:

1. Facebook: New Facebook page (not affiliated with Board) has been created. Facebook is not the vehicle to interact

with the Board. Use website or pool phone, e-mail.

• Help with clearing common area behind pool: Need quote (TABLED).

‘

Next meeting scheduled for July 3, 2021 at 10:00 A. M. at the pool. Meeting adjourned 11:13 A. M.

Respectfully Submitted,

Jeff Lindevald

ALPHA Board Meeting August 14, 2021
The meeting was called to order at 10:07 A. M. at the pool.

Board Members Present: Kathy Powell, Bob Powell, Mike Willemsen, Karen Nelson, Mark Nelson, Bruce
Manildi, and Jeff Lindevald

Guests: Christine Hatfield (Lot #63), Debbie Beck (Lot #207), Marjorie Dorton (Lots #175 & 187),
William Meany (Lot #172), Kelly & John Lenig (Lot #143); via Zoom: Sharon Leach (Lot #19), Mary
Boblet (Lot #176)
Quorum was established. Everyone introduced themselves.

Public Comments:

1. Lots of new faces; people need to be informed and involved.
   The minutes from the previous meeting (7/3/21) were read. Bruce moved, Mike 2ⁿᵈ to approve the
   minutes as read.
   APPROVED

Correspondence:

1. Complaint received of one lot on Shady Circle with lots of cars. (Lot #94). Mike will talk to
   the homeowner.
2. Quiet hours are 10 P. M. to 7 A. M. per CC&R’s.
3. Lot #104 sold, lot #159 sold, lot #21 sold; lots #109 #110, and #69 are pending. Approved with change to Lot 104 Taken off the Market.

President’s Report:

1. Budget committee recap: we need a line item in the budget for Reserve Funding (currently
   30,000/year negative). Reserve is supposed to be 70% funded, we are currently 10% funded. We cannot
   conduct an in-house reserve study, needs to be outside trained company specializing in reserve
   studies. Expect to spend $750/year for the next three years for a reserve study.
2. Old Data Base: The link expired, but all the data was backed up on QuickBooks. Looking for
   quotes to reestablish link. Bruce, Kelly and John volunteered to work on the repair.
3. Kathy wants to send out a letter to the HOA looking for feedback and options on how to raise
   money for the reserves. Approved by consensus.
4. Letter was sent to Airbnb owners regarding CC&R rules for them to hang in their cabins.

Treasurer’s Report:

1. Checking account balance: $12,781.72
2. Savings account balance: 27,951.01
3. 17 lots still owe money; 14 owe 2021 dues, 3 owe late fees; of the 14, 3 owe in excess of 2021
   dues. 1 is on a payment plan, 2 have been pre-liened.
4. 2022 operating budget was presented. Bob moved, Bruce 2ⁿᵈ to approve the budget presented. 4
   yes/3 no
   APPROVED
5. Bruce moved, Bob 2ⁿᵈ to increase the dues on the improved lots to $240 and reduce the dues on
   the unimproved lots to $180. APPROVED
6. We passed the Workman’s Comp audit.

Pool Manager’s Report:

1. The pool had more visitors than usual, no hard numbers since the website crashed.
2. The pool will be open on weekends only through Labor Day. Weekday hours modified to 1-5 P. M.
   starting Wednesday, 8/18 due to attendants returning to school.
3. Pool needs replacement sooner than later due to leakage issues.

Committee Reports:
Social Committee:

1. Hot August wine night tonight 6-8 P. M.
2. Annual HOA meeting with BBQ and potluck SATURDAY, 9/4 at 2 P. M.
   ARC Committee: Reminder to check with the Board when building.
   Collections Committee: Two liens filed.

Old Business:

1. Wall repair: in progress; temporary fix in place.
2. Roof weeper holes: no progress.
3. Call for candidates still open, need one more to fill the Board
   New Business:
4. Considering rules and regulations for Airbnb/ rentals. 25% of HOA CAN BE rentals; do we want to
   put restrictions in place?
5. Need to create a new website; Kelly Bruce and John to work on it.
6. Update pro-forma budget due to Davis-Sterling Act changes/

Next meeting, annual meeting, set for September 4 at 2:00 P. M. at the pool.

Meeting adjourned 11:44 A. M. Respectfully Submitted,
Jeff Lindevald

PLEASE FILL OUT THE QUESTIONAIRE BELOW AND SEND IT BACK TO US AT YOUR EARLIEST CONVENIENCE.

ATTEND OUR ANNUAL HOMEOWNERS MEETING SET FOR SATURDAY, SEPTEMBER 4 @ 2PM. POT LUCK DINNER TO FOLLOW AT 3:30 PM.

PLEASE FILL OUT THE ABOVE QUESTIONAIRE AND SEND BACK TO US AT YOUR EARLIEST CONVIENCE.

  HOT AUGUST WINE NIGHT

SAT. AUGUST 14^TH

6-8 PM

AT THE POOL

BRING YOUR FAVORITE BOTTLE OF WINE AND AN APPETIZER TO SHARE