Category: Lilac Park News

February 5, 2022 BOD Minutes- Approved

Agenda:

1. Call to order and establish a quorum
2. Review and approve minutes from previous meeting (12/11/2021)
3. Open Forum- Public comments (3 minutes per homeowner)
   A. Presentation- Home fire retardant- Laurence Doyle
4. Correspondence
   A. Several nomination forms emailed in
   B. Received records request
5. President’s Report
   A. Typo on 2022 meeting dates, Sept. 2 should be Sept. 3, 2022
   B. Bookkeeping
   Discussion/ Possible Action/ Approval
   C. Liability Policy update
   D. Attorney fees to date
6. Treasurer’s Report
   A . Bank balances
   B. Open Invoices/ 2022 dues received
   C. Accept Dec. & Jan. financials
   D. Yearend/ quarterly forms, W2’s, 1099 NECs mailed out
7. Pool Manager’s Report
   A. General status
   B. 2022 Pool Manager
   Discussion/ Possible Action/ Approval
8. Other Committee Reports
   A. Social Committee
   B. Architectural Committee
   C. Collections Committee- 1 lien owing
   D. Other Reports- Possible formation of grant committee Discussion/ Possible action/ Approval
9. Old Business
   A. Management company quotes
   Discussion/ Possible action/ Approval
10. New Business
    A. Propose new 2022 budget
    Discussion/ Possible action/ Approval
    B. Inspector of Elections/ Special Meeting Discussion/ Possible Action/ Approval
11. Set date and location for next meeting (March 5, 2022 @ 10am) Place TBD

:

1. Call to order and establish a quorum, Roll Call
2. Review and approve minutes from previous meeting (11/6/2021)
3. Open forum – Public comments (3 minutes per homeowner)
4. Correspondence
   A. Request for records and membership list
   B. Signed petitions
   C. Homeowner being harassed re: remodel
   D. Several Homeowner’s complaint re: lot inspections/ trespassing
   E. Most other correspondence received a response
5. President’s Report
   A. Executive Meeting held Nov. 27, 2021- Approved to accept ADR
   B. 2022 Annual Budget and Policy Disclosures were mailed or emailed per owner request
6. Treasurer’s Report
   A. Bank balances
   B. Open invoices
   C. Approve November Financials
   D. Open Invoices
   E. 2022 General Assessment Courtesy Invoices to go out beginning of January
7. Pool Manager’s Report
   A. General Status
   B. Pool repair
8. Other Committee Reports
   A. Social Committee- None
   B. Architectural Review Committee (ARC) Addition to house lot 40
   C. Collections Committee- One Lien paid, other to be paid this month
   D. Other Reports
9. Old Business
   A. New Election Rules
   Open discussion (3 minutes per interest)/ Possible Action/ Approval
   B. Newsletter- Bruce
   C. Website update?
10. New Business
    A. Management Company Consideration
    B. Reserve Study and Funding plans
11. Items for next Agenda
12. Set date and location for next (Feb. 5 @ 10:00AM) Place TBD

Arnold Lilac Park Homeowners’ Association Meeting
November 6 2021
The meeting was called to order at 10:06 A. M.
Board Members present: Mike Willemsen, Debbie Beck, Kathy Powell, Shelly Fontes, Mark Nelson, Dorothy Hilts, Bruce Manildi (via Zoom), and Jeff Lindevald.
The meeting had 15 attendees plus those on Zoom. A quorum was established.
The Open Forum was moved to this part of the agenda.
The minutes from the previous meeting (October 2, 2021) were read.
A motion was made and seconded to approve the minutes as read with the exception of removing the Open Forum section of the minutes as read. APPROVED
Correspondence:

1. Mark Nelson requested to step down from his Director position, requested Marjorie Dorton replace him as director as she submitted a letter of interest. Mark moved, Shelly 2nd, to nominate Marjorie Dorton as a Director. APPROVED. Mike moved, Shelly 2nd, to accept Mark’ resignation. APPROVED A plaque was presented to Mark and Karen Nelson in appreciation for all their years of service to Lilac Park.
2. Request from homeowner regarding a neighbor’s dog on his property. Kathy spoke to the neighbors.
3. Email to consent to receiving legal documents via email. Received many positive responses.
4. Thanks to the members who contributed to the attorney fees.
5. HOA has been offered a popcorn machine for use at the pool.
6. Inquiry whether or not contact information is public. Yes, per Davis-Sterling.
7. Most other correspondence received a response.
   President’ Report:
8. Vote to send elections proposal to members. Bruce moved, Shelly 2nd, to mail elections packet. APPROVED
9. Outside accountant. Kathy recused herself. For $70/hour, agreed to do input and generate reports. Bruce moved Shelly 2nd, to hire the outside accountant. APPROVED 4/3
10. Reserve study completed. Results to be made available in two weeks, will go out in December. $1280 cost.
11. Memorialize in minutes per attorney:
    A. May, 2018, Bob Powell was appointed Pool Manager at $4200/ year.
    B. October, 2019, Bob Powell was appointed a Director.
    C. October, 2015, Kathy Powell was appointed to a vacant Director seat.
    D. February, 2017, Kathy Powell was offered the paid Accountant position and accepted.
    E. Kathy Powell was the Treasurer from October, 2017, until October, 2020.
    F. This season the pool had 6 pool attendants, all receiving the same wage.
    G. Kathy got paid only to input data into QuickBooks; all other activity was volunteer.
12. No committees have been approved through the Board to inspect lots.
    Treasurer’s Report:
13. Checking account balance: $6705.21
14. Savings account balance: $27,955.68
15. Two lot have liens filed against them, seven owe 2021 dues, and five owe late fees only.
    Pool Maintenance Report:
16. General status: Pool is holding water after repairs have been made.
17. Expense was within the existing pool budget.
    Committee Reports:
    Social Committee: No Christmas party is planned
    Architectural Review Committee (ARC): None
    Collections Committee: One property with lien hopes to pay by December.
    Other: None
    Old Business:
18. Website repair still in progress; one more volunteer agreed to help.
19. Pro-Forma Budget Packet: waiting for reserve study numbers.
20. Retain attorney: Kathy moved, Shelly 2nd, to retain an attorney for the Board APPROVED
    New Business:
21. Bruce wants to produce a newsletter; newsletter can’t reflect anything that is in the Board minutes. Consensus, once a month. Dorothy moved, Debbie 2nd, to approve. APPROVED
22. A homeowner is working with Cal Fire Re; unimproved lot inspections.
23. Update By-Laws; discussion, possible action/approval. TABLE
    The next meeting is scheduled for December 4, 2021 at 10:00 A. M. place TBD
    Mike moved, Bruce 2nd, to adjourn the meeting. Adjourned at 11:20 A. M. APPROVED
    Respectfully Submitted,
    Jeff Lindevald

Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors

Saturday, November 6, 2021 @ 10 A.M. at the Arnold Library with Zoom

Agenda:

1. Call to order and establish a quorum

2. Review and approve minutes from previous meeting (10/2/2021)

3. Correspondence

                A. Letter of interest for Board/ Board member stepping down

                B. Request from Homeowner about neighbor’s dog on his property

                C. Email to consent legal documents/ email

D. Most other correspondence received a response

4. President’s Report

                A.  Vote to send elections proposal to members

                B.  Outside accountant

                C.  Reserve study done

                D.  Memorialize minutes per attorney

5. Treasurer’s Report

                A.  Bank balances

                B.  Open invoices

6. Pool Manager’s Report

                A. General Status

                B. Pool repair

7. Other Committee Reports

                A. Social Committee

                B. Architectural Review Committee (ARC).

                C. Collections Committee

                D. Other Reports

8. Old Business

                 A. Website rebuild still in progress

                 B. Pro-Forma Budget Packet- waiting for reserve study numbers

                 C. Retain attorney  

9. New Business

                 A. Newsletter- Bruce

                 B. Homeowner working with Fire Dept re: unimproved lot inspections

                 C. Update By-Laws- discussion, possible action/ approval

10. Open forum – Public comments (3 minutes per homeowner) 

11. Set date and location for next (Dec. 4 @ 10:00AM) Place TBD

Arnold Lilac Park Board Meeting
October 2 2021
The meeting was called to order at 10:02 A. M. at the pool by Kathy Powell.
Board Members present: Mark Nelson, Shelly Fontes, Mike Willemsen, Bob Powell, Kathy Powell, Bruce Manildi (via Zoom), and Jeff Lindevald.
Guests were requested to sign in; attendees in person and via Zoom introduced themselves.
A quorum was established.
The minutes from the previous meeting (9/4/21) were read. Mark moved, Shelly 2nd, to approve the minutes as read. APPROVED

Correspondence:

Two letters of interest were received regarding appointment to the open Board positions.

Announcement of Karen Nelson’s resignation from the Board. Jeff moved, Kathy 2nd, to accept the resignation and provide an appropriate gift from the HOA for her years of service. APPROVED

Received a request for a “Meet and Confer”.

Most other correspondence received a response.
President’s Report;

Articles of Incorporation were read. The purpose of the LPHOA is to maintain the water system, pool, fix the rate/lot.

Grant Deed regarding the common area use specifies the operation of a pool; if the pool is removed, the common area reverts back to the grantors and/or their heirs.

Pool Questionnaire results: of 50 responses, 5 voted to close the pool. 90% want to keep the pool and collect money in reserves over time.

Elections proposal: proposal submitted by Berding/Weil to formalize election procedures will be e-mailed to the Board for future vote.

Appointment of Officers:
A. President Kathy Powell; Jeff moved Shelly 2nd. APPROVED Bob and Kathy abstained.
B. Vice President Bruce Manildi Kathy moved, Bob 2nd, APPROVED 4/2 vote
C. Secretary Jeff Lindevald Kathy moved, Mike 2nd, APPROVED
D. Treasurer Shelly Fontes Kathy moved, Mark 2nd, APPROVED
Treasurer’s Report:

Checking account balance: $ 8160.68

Savings account balance: 27,953.38

Fifteen lots still owe dues; 4 owe late fees only, 2 have been liened, 1 is in escrow and 8 owe 2021 dues.
Pool Manager’s Report:

General status: pool is in process of draining, still looking for leak. Getting ready for winter. Pool held up well during the season.
Committee Reports:
Social Committee: Christmas dinner is pending.
Architectural Review Committee (ARC): No report. If it’s ok with the County, it’s ok with us.
Collections Committee: Pre-lien letters were re-sent.
Other: No report
Old Business:

Website rebuild is still in process. Kelly Lenig is working on it.

Grant Committee: Please submit a proposal; Bruce will work with the committee.

Reserve study: pending, due this month. Packet will be sent in early December.

Pro-forma Budget update: still working on the update, should go out in December packet.
New Business:

Appointment of open Board seats:
A. Mike moved, Mark 2nd, to appoint Dorothy Hilts as director APPROVED
B. Mike moved, Mark 2nd to appoint Debbie Beck as director APPROVED

Does LPHOA need to retain an attorney? TABLED
Next meeting scheduled for Saturday, November 6 at 10:00 A. M. at the library
Mike moved, Shelly 2nd to adjourn the meeting at 12:00 P. M. APPROVED
Respectfully Submitted,
Jeff Lindevald

Annual Homeowner’s Meeting
Lilac Park Homeowner’s Association 9/4/21
The meeting was called to order at 2:07 P. M. at the pool by Mike Willemsen.
Board Members present: Kathy Powell, Bob Powell, Karen Nelson, Mark Nelson, Bruce Manildi, Mike Willemsen, and Jeff Lindevald. A quorum was established.
Guests: Sixty-four homeowners representing 29 lots signed in to the event sheet. Members also participated via Zoom.
Board members and guests introduced themselves.
Open Forum:

1. Homeowner stated that elections are supposed to be held annually; three seats on the Board are supposed to be elected annually.
   2.
   A. Why buy a $400 printer?
   B. Homeowner wants to re-instate the Facebook LPHOA page
   C. Homeowner wants a mailing sent to all HOA members, says electronic mail is not sufficient.
   D. Homeowner wants to form a committee to bring Board into compliance.
2. Homeowner agrees with previous comments, but volunteers are scarce.
3. Homeowner supports Board; there are no improprieties.
4. Homeowner wants ability to make electronic payments.
   The minutes from the previous meeting (8/14/21) were read. Bruce moved Mike 2nd, to approve the minutes with the correction that Lot #104 was taken off the market. APPROVED
   Correspondence: None
   President’s Report:
5. Pool questionnaire- table for now awaiting further study.
6. Lot #196 was sold; Lot #104 was taken off the market.
7. Lot #110, #163, and #69 are still pending.
   Treasurer’s Report:
8. Checking account balance: $8181.00
9. Savings account balance: 27,951.00
10. Expecting to spend $5000 in unpaid bills
11. Open Invoices: 16 lots still owe money: two liens will be filed shortly, 13 owe 2021 dues and late fees, one owes late fees only.
12. Annual dues will be increased to $240/ year, unimproved lots reduced to $180/ year. Per our CC&R’s, unimproved lots cannot exceed 75% of improved lot dues.
13. 2022 budget was presented.
14. Reserve study scheduled for October.
    Pool Manager’s Report:
15. General Status: pool has a leak whose source has yet to be determined. This will be the focus of draining the pool this season.
16. Pool will be closed for season as of September 7, 2021.
17. No hard data on pool use due to website crash; pool had lots of use.
18. Fence was painted, sitting area was painted, and lot was cleaned,
19. Homeowner requested to be informed of the scope of work involved regarding the leak.
20. Homeowner asked if there is a way to increase the pool temperature; yes, via additional solar panels.
    Committee Reports:
    Social Committee: Low turnout for Hot August Wine night.
    ARC Committee: Reminder to check in with Board when building.
    Collections Committee: Two liens to be re-filed due to error
    Other: None
    Old Business:
21. Wall repair: Still pending; Dennis Dorton volunteered to help, Bonnie Doyle has wood and beams
22. Roof weeper holes: Mr. Ryan will make the repair.
23. Call for candidates still open: Tina Jones volunteered.
24. Working on updating pro-forma budget.
25. New website being created by Bruce and Kelly, still working on it.
    New Business:
26. Debbie Beck= appoint to open seat TABLED
27. Potential committee to investigate the availability of public funds, grants, to clear violations of PRC4291 (Defensible Space Law) from improved and unimproved lots. Need to be compliant with 10’ clearance around propane tanks down to dirt, no more than 3 inches of duff, need to clear limbs and dead trees.
    Next meeting scheduled 10/02/21 at 10 A. M., place to be determined.
    Meeting adjourned 3:21 P. M,
    Respectfully Submitted,
    Jeff Lindevald

Here is the link to the board meeting Oct 2, 2021 at 10 AM:
https://us02web.zoom.us/j/7070248752? pwd=NUhXTTA2N21Xa1RkMzJMYkNtMndOZz09
passcode 727207

Arnold Lilac Park Homeowners Association – Meeting of the Board of Directors Saturday, October 2, 2021 @ 10 A.M. at the Arnold Library with Zoom

Agenda: 1. Call to order and establish a quorum

2. Review and approve minutes from previous meeting (9/4/2021)

3. Correspondence A. Several letters of interest to be appointed to the Board open seats B. Announcement of Karen Nelson’s resignation from the Board C. Received a request to “Meet and Confer” D. All other correspondence received a response

4. President’s Report A. Articles of Incorporation- Purpose of Lilac Park HOA B. Grant deed regarding common area use C. Pool Questionnaire results D. Elections/ Formalize Berding/Weil proposal E. Appointment of Officers

5. Treasurer’s Report A. Bank balances B. Open invoices C. Request to review Current Fiscal Years Financials

6. Pool Manager’s Report A. General Status

7. Other Committee Reports A. Social Committee B. Architectural Review Committee (ARC). C. Collections Committee D. Other Reports

8. Old Business A. Website rebuild still in progress B. Grant Committee- Submit Proposal C. Reserve study pending D. Updating Pro-Forma Budget Packet

9. New Business A. Appoint two Board seats B. Retain attorney

10. Open forum – Public comments (3 minutes per homeowner)

11. Set date and location for next (Nov. 6 @ 10:00AM) Place TBD